Below are the latest updates from Finance, Strategy & Business Intelligence: 

October TechOne Purchasing Training

 If you would like to attend October’s TechOne Purchasing training, please register your interest via Web Kiosk.

Training Details:

• Wednesday 29^th October, 2025 – 11.00am to 12.30pm – online session via MS Teams.

Please check the TechOne Purchasing Training Pre-Course Requirements.

Credit cards on payment platforms

 If you are using the University credit card on any payment platform, eg PayPal, Wotif etc, be sure to clear the card details when you complete the transaction. We have seen some instances where the information was not cleared, and the card was then automatically used for private expenses. 

See UNE Credit Card Policy paragraph 13, for further information. 

Purchase Orders

A reminder about the need to raise a purchase order before we receive an invoice from the supplier. This has been an audit issue for several years and we have seen great improvements in the process. However, as we ramp up for the end of the financial year, it gets very busy, and things are easily overlooked. 

Invoices submitted without a PO cannot be processed and will be returned for rectification to ensure compliance. 

Steps for Compliance: 

1. Request a PO: Before commencing any work or requesting delivery of any goods or services, please ensure that you have an approved PO. 
2. Include PO Number on Invoices: Ensure that the PO number is clearly indicated on all invoices when submitting them. A reminder to your suppliers will assist here, particularly if they understand payment cannot be made without a PO number. All invoices are to be emailed to finap@une.edu.au to be processed for payment.

So, if you receive an invoice and there is no purchase order, there are 2 options: 

1. Contact the supplier and request a new invoice be issued after a purchase order has been approved. Make sure the new invoice has the purchase order number included; or 

1. Process as a Non PO invoice. When these invoices are assigned to you in TechOne please make sure you include the Exception (Exemption) Code on each invoice. 

As always, if you have any questions about purchasing, please contact the Finance Operations Team or email procurement@une.edu.au.