April Dashboards Roadshow – the NEW Course Review Dashboard

To kick off the Dashboards Roadshow for 2025, BI are starting with a new Dashboard – BI Course Review. 
 
Demonstration Details 
* BI Course Review Dashboard – Wednesday 30th April, 11am to 12pm 
 
If you are interested in attending the walk through of this new Dashboard, please email bi@une.edu.au, and we will send you out an invite.

Finance Operations Team Updates

Changes to Supplier and Payee Onboarding

UNE is introducing a new supplier and payee onboarding process to improve security and efficiency. In the next couple of weeks, the current supplier onboarding and reimbursement forms will be replaced with a new process managed through a third-party verification service provide called Eftsure. 

 What’s Changing? 

• The UNE Supplier of Goods and Services application or amendment form will no longer be available on the UNE website.
• The UNE Reimbursement or Refund Form will also be discontinued.
• A new process will be in place for all suppliers, including employees, students, and international suppliers.

 How the New Process Works 

• Staff or suppliers will submit key details via a new form, allowing the Finance Operations Team to initiate an onboarding request through Eftsure.
• Supplier bank details and ABNs will be independently verified.
• Employees, students, and international suppliers will also follow this streamlined approach, ensuring a consistent process across UNE.

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Debt Collection

One of Finance’s focus areas this year is improving debt collection practices. As such, we will be implementing a series of enhancements to strengthen our approach to managing outstanding payments. As part of this initiative, the first action is the introduction of an automated debt management tool in our accounting software (TechnologyOne). 

This tool will automatically send reminder emails to debtors with overdue payments of more than 30 days. These reminders will be sent weekly to ensure timely follow-up and facilitate prompt payments. 

While the finance team oversees this process, the relationships with our debtors remain managed by various units across the organisation. If you are contacted by any debtor regarding their outstanding payments, please direct them to the Finance Operations Team for any questions or assistance. Email financehelp@une.edu.au or phone 6773 1772 for assistance. 

GST Reminder

As part of our ongoing GST reviews, we have identified instances of incorrect GST claims. To ensure compliance and accuracy, please take a moment to review your entries carefully when processing purchases, contracts, credit card transactions, or reimbursement claims.  

There are two key questions: 

1. Is the supplier registered for GST? 
2. Is my purchase a GST supply? 

Also, be mindful when processing your credit cards or reimbursement claims. Please ensure that you have a valid tax invoice to attach. A receipt is not sufficient for us to claim the GST refund. 

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