FINAL GRADES: Background on the Academic Appeals process; Info you need to know via SGU
With final grades expected to be released on Friday (we don’t have a time yet), here’s some detailed background from the Student Grievance Unit (SGU) to take into consideration regarding an appeal.
INFORMATION RELATING TO APPEALS
Under the Academic Assessment Appeals Policy and Procedure there is no avenue to appeal an overall grade. You do however have the opportunity to appeal a specific assessment task and this should have been undertaken during the trimester as each assessment task was completed. Please be aware that there are strict timeframes for appealing.
Appeals Related to Unit Assessment
(15) Where a student is concerned about the result achieved in an assessment task in a unit (except for embedded practical and/or professional work experience), they should consult with the Unit Coordinator in the first instance to be provided with any further information and/or to gain an understanding of the basis for the result. Students are encouraged to take the earliest opportunity to contact the Unit Coordinator.
(16) Where a student considers there are genuine grounds for contesting the results of a unit assessment they can appeal to the Unit Coordinator. Genuine grounds do not include:
- disagreement with the approved unit objectives or assessment methodology or the standards applied to the allocation of grades;
- disparity with grades awarded in other units;
- disparity of grade with the effort and time expended on the assessment task; and
- general unspecified grievances.
(17) The appeal must:
- be submitted online using the Appeal Against an Academic Assessment Form within ten (10) working days of the release of the original marked assessment; and
- present a case demonstrating how the original marking was inconsistent with the requirements of the Unit Guide/Outline.
(18) If the student’s appeal results in a remark of an assessment task, the remarking is to be undertaken by an appropriately qualified marker who did not originally mark the assessment task.
(19) Only a single remark will be permitted, and the result of the remark will be recorded as the final mark for that assessment task, irrespective of the original mark.
(20) The Unit Coordinator will advise the student of the outcome of the appeal in writing within ten (10) working days of receipt by the University of the appeal.
(21) Where a student considers there are further grounds for appeal, they may appeal to the relevant Head of School. The appeal must:
- be submitted online using the Appeal Against an Academic Assessment Form within ten (10) working days of receipt of the notification from the Unit Coordinator; and
- present a case demonstrating that the relevant policy and/or procedures were not applied correctly.
(22) The Head of School will discuss the case with the relevant Unit Coordinator and investigate:
- whether the student’s case demonstrates that the original marking was inappropriate or inconsistent with the marking guidelines and/or rubric as set out in the Unit Guide/Outline; and/or
- whether there is any evidence that the performance in the unit by the entire unit class suggests a generic issue with the unit. In reaching the decision as to unit class performance, the Head of School may, at his/her own discretion, consult with disciplinary colleagues at the University or at other universities.
(23) As a result of the investigation, the Head of School may:
- uphold or dismiss the appeal, and must report their determination to the student in writing within ten (10) working days of the University’s receipt of the appeal; or
- determine that the original assessment should be set aside and substituted with a new assessment for all students enrolled in that unit.
(24) Where an appeal has been upheld, the Head of School will inform the Unit Coordinator, who will implement the appropriate procedures.
If you require assistance with preparing your appeal, the independent student advocacy service may be able to assist you. They can be contacted as follows:
Tom Fisher / Ph: 6773 2506 / Email: firstname.lastname@example.org or Angela Doolan / Ph: 6773 3116 / Email: email@example.com.
This service may also be able to assist you through this process.
YOU MAY NOT USE THE ACADEMIC ASSESSMENT APPEAL FORM FOR APPLICATIONS RELATING TO SPECIAL ASSESSMENT OR SPECIAL CONSIDERATION ie Medical reasons, unavoidable or other unforeseen circumstances
Please contact the Examination and Results Unit to get more information about this process. You can contact them on 6773 2786 or call student services on 6773 4444.
Please read the following information relating to special assessment: http://policies.une.edu.au/view.current.php?id=00290
(25) Special Assessment
The Head of School may, at their discretion, award to a Student who has applied for Special Assessment one of the following:
a special examination;
a special extension of time; or
a result of withdrawal without failure.
The Head of School may grant a special assessment other than that requested by a Student.
Students with successive and/or frequent special assessment applications on the same or similar grounds and who have not sought assistance through Student Administration and Services as a special needs student may be disallowed further special assessment on those repeated grounds.
The circumstances under which an application for a special assessment may be required include the following:
Failure to sit an examination. A Student who has not attended the University examination for a unit because of illness or other unavoidable circumstances may apply for a special examination.
Adverse performance in an examination. A Student, who sat the examination but believes that their performance in the examination was adversely affected by illness or other unavoidable and unforeseen circumstances before or during the examination, may apply for a special examination or special consideration. In general, the Head of School will require evidence of more severe disruption leading up to or during the original examination in order to grant a special examination rather than special consideration.
Failure to complete an assessment task. A Student who has been prevented by illness or other unavoidable and unforeseen circumstances from completing any compulsory assessment task other than a formal examination may apply for a special extension of time.
A special examination must be comparable in assessment strategy and length to the original paper.
Where an application for special consideration is granted, the examiner and Unit Coordinator will be made aware of the circumstances and these will be taken into consideration when the results for the Student are determined. Any special consideration allowed will not exceed 3% of total assessment in the unit.
The maximum periods for a special extension of time are as follows:
for all units (other than compulsory practical experience/practicum/praxis units), the latest date for submission is the last day of the teaching period immediately following the teaching period in which the Student was enrolled in the unit;
where the special extension of time is for completion of compulsory practical experience/practicum/praxis, the latest date for submission is the last day of the third teaching period after the original enrolment (i.e. twelve months after the end of the original teaching period).
Applications for special assessment must be made in the prescribed manner (http://www.une.edu.au/current-students/my-course/examinations ) and lodged with Student Administration and Services.
Unless a late application is approved on the basis of Clause 25(m), applications must be received no later than five (5) working days after the:
Student’s final examination in the same examination period, in the case of applications for a special examination or special consideration under Clause 25(d)i—ii; or
start of the relevant examination period in the case of applications for special extension of time under Clause 25(d)iii.
In exceptional circumstances, a late application from a Student may be considered if accompanied by evidence acceptable to the Head of School.
All applications must be accompanied by medical certificates or other relevant independent evidence including:
- a supporting letter from a solicitor, a Head of a University residence, the Director of the Oorala Centre, a counsellor, psychologist, employer, a minister of religion, etc.; or
- a statement from the NRMA (or equivalent) if relevant to the reasons for applying; or
- a Statutory Declaration; or
- a statement from a superior officer or Emergency Services supervisor when unexpected deployment of Defence or Emergency Service personnel or volunteers has occurred.
Scanned documents will be accepted but students should be prepared to provide original documents or original certified copies of documents upon request at any time. Where a Student is unable to make her or his own case directly, an application on their behalf may be made by an immediate family member or guardian, the Head of a University residence, the Unit Coordinator, or another appropriate person.
Where a Student is unable to make her or his own case directly, an application on their behalf may be made by an immediate family member or guardian, the Head of a University residence, the Unit Coordinator, or another appropriate person.
Students will be informed of the outcome of their applications for special assessment through final results notification or directly where special circumstances dictate.
Where a special examination (SPE) is awarded and administered centrally by the Examinations and Results Unit, it will be held during the next examination period relevant to that cohort as shown in the Principal Dates of the University.
Where a special examination (SPS) is administered by the School, arrangements for the special examination will be negotiated directly between the School and the Student.
A Student who has been granted a special examination but has passed the examination will be awarded the mark achieved in the examination with the option of a special examination. If the Student then sits the special examination, the result of the special examination will be recorded as the final mark for that assessment task, irrespective of the original mark.
A Student who has satisfactorily completed assessment tasks worth at least two-thirds of the marks for a unit and who is eligible for a special examination may, at the discretion of the Head of School, be granted a passing grade for the unit without undertaking the special examination.
Misreading of the examination timetable or sitting consecutive examinations is not sufficient reason for the award of a special examination or other special assessment.
Special examinations on special examinations and special extensions of time on special extensions of time will not normally be granted, but a withdrawal without failure may, at the discretion of the Head of School, be awarded subject to an application meeting the normal requirements for a special examination or a special extension of time.
Where a special extension of time is granted, the Unit Coordinator may at their discretion require the Student to complete the required work, substitute alternative requirements, or both if the validity of the original task has been compromised.
Failure to complete a special examination or special extension of time will result in the award of a Fail—Incomplete result (NI).
Links to the Academic Assessment Policy and Procedures are:
Source: Patsy Skinner – SGU.