Here is a procedural guide detailing what happens when an administrator is interested in starting the QuickSmart Numeracy and/or Literacy intervention programs at their school.
SiMERR National Research Centre (the developer of QuickSmart) takes Expressions of Interest from August to December from schools who are interested in implementing the QuickSmart Numeracy and/or Literacy intervention programs in the following year. Schools register their interest through the form on the Professional Development Workshop Calendar (PDWC) on our website (https://simerr.une.edu.au/quicksmart/pages/pd-workshops-2019.php). They will then be sent an information pack about the program by email.
SiMERR organises workshop locations for the following year based on these Expressions of Interest. The schools are contacted in January or February confirming these locations if enough schools are interested in a particular location. A designated cluster coordinator (for example, the educational head of a Catholic diocese) will occasionally get a group of schools to commit to starting the program and we help them organise a workshop in their area.
Each participating school chooses five people, which should include one member of the School Executive, one coordinator (the head of department or Learning Support Teacher) and three instructors (teachers or teacher aides) to attend the workshops. They should then send SiMERR an Enrolment Form, downloadable from the PDWC on our website, to firstname.lastname@example.org with their details. Each participant will receive a registration confirmation email upon enrolment, and an information email with details (date, venue, etc) for Workshop One two weeks prior to the workshop.
The information email will also contain an activation code for our QuickSmart Dashboard site (https://quicksmart.une.edu.au/login/). Once the school has created a QuickSmart Dashboard account, they can download the latest version of the OZCAAS software, which is used as part of the QuickSmart lesson. This will need to be installed on a Windows-based laptop, which the participants should bring with them to their first workshop. We suggest sending one laptop per two staff members attending the workshop to ensure that all participants can actively participate in workshop activities. Schools will gain access to numeracy and/or literacy resources such as a Speed Sheet generator and supplementary reading/comprehension texts on the QuickSmart Dashboard site.
We then send the school an email with a username and password for the QuickSmart Administration site (https://qsadmin.une.edu.au/login.aspx). This account is used for updating school contact details, registering for future workshops, and for ordering extra materials.
QuickSmart workshops take place over three blocks of two days each (from 9am until 3.30pm each day).
Training: Workshop One
The first workshop will typically take place around March/April. On the first day, each school is given their QuickSmart flashcard kit, organisational folders and other resources.
Participants learn about the theoretical framework behind QuickSmart. The basic lesson structure is introduced and all the lesson components are practised using hands-on materials.
Over the next few months, participants begin to implement QuickSmart at their school based on what they learned in Workshop One. They perform pre-tests on the students undertaking the program and upload this data to the Data Upload Tool on the QuickSmart Dashboard site.
Research Agreement and Function Fees
At this stage, we send the school a Research Agreement for signing. This is a contract between the school and the University of New England through SiMERR, and the school needs to sign it and send it back to us before we can invoice them.
Schools may also be sent an invoice for catering costs and venue hire after each workshop, depending on whether the workshop they attended had venue hire and catering costs (lunch provided, etc).
Training: Workshop Two
The second workshop takes place around July/August. Participants are sent a Workshop Two information email letting them know of any change of venue about two weeks before the workshop. We do endeavour to keep all workshops in a series at the same location; however sometimes circumstances prevent this.
Participants reflect on their progress in the program so far and further develop their knowledge. The concept of problem solving (and comprehension in Literacy) is introduced and practiced. Schools are also asked to give a short presentation as to how their implementation of the program has progressed at their school.
The most up-to-date workshop information is always available on that year’s PDWC on our website.
Training: Workshop Three
The third workshop takes place around October/November and focuses on ‘graduating’ students from the program and data analysis. The Workshop Three information email will be sent out two weeks prior to this.
Participants will have a final chance to practice any components and clarify any concepts. Some time is dedicated to perfecting the program for the following year. Further problem solving (and comprehension) is also practiced. This concludes the participants’ initial training.
QuickSmart is a NESA accredited professional development course and each participant will receive a training certificate after they have completed the three workshops.
Once the QuickSmart students have completed their 30 weeks, instructors perform a Post-Test in OZCAAS and upload the data to the Data Upload Tool, along with the students’ pre-test and post-test PAT testing data and attendance data. They can then request a report based on their QuickSmart data for that year.
Continuing the Program
The school’s QuickSmart licence lasts for three years, after which the school can renew it for one or three years (the three-year renewal is at a discounted rate). The licence provides ongoing access to the QuickSmart Dashboard and updates to the OZCAAS software. A CAAS Renewal Agreement will be sent to the school for signing about two months before the expiry date, but if you don’t receive it, please send an email to email@example.com and we will send you one. Once signed, it should be sent back to SiMERR. We send a Renewal Code immediately. An invoice will be sent after the agreement goes through our internal processes.
Schools can also send additional staff members for training or take up another program (Numeracy or Literacy) any year after their initial implementation of the program. They can register by sending an Enrolment Form from that year’s PDWC on our website to firstname.lastname@example.org. New staff members will need to complete all six days of training.
If you need any further information or assistance, please email email@example.com or call 02 6773 2983.
As of June 2018, the QuickSmart in Schools Team are:
- June Billings: Supervisor
- Ambrose McDermott: Project officer
- Andrew Goode: IT support officer (02 6773 5061 / firstname.lastname@example.org)
- Sally Carmichael: Administration assistant
- Sophie Westermarck: Operations officer (on maternity leave until 2019)
- Professor John Pegg: Director and co-developer
- Anne Parnell: Numeracy coordinator
- Anne Shortis: Literacy coordinator (aided by Lyn Alder, Cathy Jones & Kerry Perrin) (all off-site)
- Dr Stefan Horarik: Data analyst (off-site)
To begin your QuickSmart journey, please go to https://simerr.une.edu.au/quicksmart/pages/quickfacts.php