According to the recent email to the une-humanresources list, Web Kiosk won’t be available from 12 noon Wednesday 8 May to start of business Monday 13 May.
Because you need to book CMS training through Web Kiosk, please plan ahead and book early for the session 16th of May. (Book now for the session on May 2!)
The number of incorrect sites for the staff profile form is increasing. Please see http://www.une.edu.au/uneweb/resources/staff-profile.pdf for assistance.
In short, when picking the ‘Site’ for the location of the file, you should pick UNE and not Staff. This is because we now have a central (ie UNE wide) location for the staff profile pages. If you choose Staff, then they are created in a staff sub folder of the staff folder. Please recreate your pages in the correct area (moving them won’t work), and correct any links you have made to the incorrect folder.
It is important to do this now, as we want to make the migration to the new CMS as straight forward as possible when the new system is in place.
I’ve been looking at some error messages that have come in when files are submitted, and have been noticing many incorrectly named files and folders. When such files or folders are found, you will be notified and be required to change them.
As a reminder, only lowercase letters, numbers and hyphens are allowed … no uppercase letters, underscores or spaces. Please see http://www.une.edu.au/uneweb/guidelines/filenames.php)
If you have any incorrectly named files or folders, please change the file names as soon as possible and edit the links to this files.
It seems that several people are doing some updating in the CMS before the break. We’ve noticed an issue with the submission of multiple files and are getting assistance with it:
***It seems that when submitting multiple files, some of the files are not being submitted correctly. For the time being, please submit files singly to ensure that they are submitted. Please also check to see that your changes are in fact appearing on the web.***
Additionally, we are noticing that several people are not naming files and folders correctly (please see http://www.une.edu.au/uneweb/guidelines/filenames.php). You must ONLY use lowercase letters, numbers and/or hyphens for folders and file names. If you do not, you will need to change them afterwards, as well as all links to the incorrect names, so save yourselves some work and follow the guidelines first.
Some changes have been made to the une-cms@une.edu.au mailing list to ensure that all editors receive mail.
1. Everyone currently able to edit in the cms has been re-subscribed to the list.
2. List members will only be able to unsubscribe after moderators’ approval.
If you read this blog, edit in the CMS and have not been re-subscribed to the list (you will get a notification email), please email the address above, and let us know. When you know you will no longer be editing in the CMS, email the address above with your UNE username and a list of the branches you edit in. We can then unsubscribe you from the list and remove your CMS access.
As you might know, we are moving student email off our current (old) Unix mail server to “the cloud” – Office365 is going to be the new student email system from the end of the month. Office 365 is cloud-based and uses Exchange in the background, so they will get a much larger mailbox (25GB compared to 100MB now), calendar, contact, notes etc.
We now have a go-live date confirmed. Students will lose access to their current mail system (mail.une.edu.au) on Friday, 23rd November 2012. They will have access to the new mail system from Monday, 26th November (midday) from http://access.une.edu.au.
If you have links to the old webmail page (http://mail.une.edu.au) on your pages, please update the links on Monday.
If your link refers only to STUDENT webmail, the new URL is http://access.myune.edu.au
If your link refers to both STUDENT AND STAFF webmail (now two separate URLs), you can also link to the “disambiguation page” at http://www.une.edu.au/it-services/common/email/ with information on all available webmail system.
The main UNE pages will be updated by us centrally.
We have had a few reports from people trying to get into staff only areas, so I thought I’d let you all know that there is presently an issue with the .htaccess files that restrict access to these pages. The problem is known and is being worked on from two different angles, so the shorter term solution will be in place as soon as we are able.
This affects all restricted access files protected by .htaccess files: staff only, UNE only or restricted to specific individuals. We apologise for any inconvenience, and if you notice that other links are not working as expected, please contact the Service Desk (servicedesk@une.edu.au or x5000).
The CMS has now been migrated to its new environment, and editing has been unfrozen.
There remains a temporary issue with approval emails for those few areas that use the approval process. When you get your email to approve an update, the normal process is to click on the filename to view the page before approving. At the moment, the address you are taken to begins with www-uat.une.edu.au and the page does not reflect your changes. You need to go to the new staging area to see your changes, which is at www-staging.une.edu.au. Do this by changing ‘-uat’ to ‘-staging’. We are working on this at the moment and hope to have it resolved shortly.
You may notice some problems with your pages if you have used full pathnames in your links (i.e. beginning with http://) instead of relative links, and those pathnames are no longer valid in the new environment. If you notice that links are not working as expected, please contact the Service Desk (servicedesk@une.edu.au or x5000).
The CMS editing freeze will be extended from mid-day to around 2pm today to enable some final testing.
We apologise for any inconvenience. It is important to us that while we renew service as quickly as possible, we also ensure that everything is working correctly, and you can have confidence in the way the CMS performs.
I will notify editors through the regular channels when the CMS is open for editing. As before, please contact me, Lynda, on x2249 or email lcreedy@une.edu.au if you have questions.
The CMS is now available for editing. New and edited content can be published to the web. If you tried to publish content since Sunday and failed, please submit the files now and they will ‘go live’.
In order to fix the issues permanently and improve our service, we will need to institute another freeze on editing effective at 8am tomorrow (13.11.2012) and ending mid-day Wednesday (14.11.2012).
Editing will be possible until 8am tomorrow, so please use this time if you have any changes that need to be done before mid-day Wednesday. We apologise for this disruption to CMS use, and please contact me, Lynda, on x2249 or email lcreedy@une.edu.au if you have questions.
