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Archive for the 'Timetabling' Category

Printing Custom Timetables

Monday, February 7th, 2011

To assist in the printing of custom timetables once created, the following instructions have been developed by IT staff:

Once you have created a custom timetable (for a tutorial on how to build a custom timetable go here)

– Go to the file menu, go to Page Setup and set it to A4, Landscape.

– Tick the option to “print background colours and images”

– Press “OK”

– Right click on the calendar and select Print Preview.

– In the options at the top, change the option from “Shrink to fit” to “60%”.

Your custom timetable should now print onto a single A4, Landscape page.

Removal of McClymont Seminar Room(W34:1.336)

Monday, November 15th, 2010

McClymont seminar room (W34:1.336) has been removed as  bookable space from 22nd November 2010 onwards. Activities previously scheduled in this room have been relocated to the best possible match. If you previously had activities scheduled in McClymont Seminar Room  please check the timetable as a matter of urgency to ascertain the new room allocation. This is particularly relevant to the Science & Technology and Environmental & Rural Science schools.

2011 Timetable Available

Monday, November 15th, 2010

The Timetabling Team would like to announce the release of the 2011 Timetable.

This timetable is now available for both staff and students to view. To review your timetable go to the timetabling home page and choose “2011 Timetables” on the right hand side of the page.

There are video instructions on using the timetabling display function on the 2011 Timetable page.

2011 Draft Timetable Available

Wednesday, October 27th, 2010

The Timetabling Unit in Student Administration and Services would like to announce the opening of the draft timetable for all teaching periods in the 2011 calendar year. Please note with Intensive Schools that as the dates of schools have already been published these cannot be changed  – this request is to review the timetable allocations during those dates.


There are some differences in the layout of the draft for 2011. This is now on a secure site that can only be accessed by UNE staff members. To view this draft go to and click on “2011 Timetables Draft Staff Access Only” on the bottom right hand side of the page. This will lead to a logon screen where staff can log in using their UNE domain name and password. You will then be taken to the 2011 draft.

Comments and change requests can be directed to until close of business on Friday the 12th of November 2011.

2011 Data Collection Forms are Being Dispatched

Friday, August 20th, 2010

A note for academic staff. The timetabling team is currently dispatching data collection forms for 2011 timetabling. This is a gradual process so some units may be dispatched before others. Please keep an eye on your email address for forms relating to your units.

Custom Timetable Vodcast

Monday, June 21st, 2010

Thanks to the Student Support Team, the Timetabling Team is pleased to provide staff and students a vodcast showing how to use the custom timetable function.

To view the vodcast, on the main timetabling page click on “2010 Timetables” on the right hand side of the page, this will take you to the area where the 2010 timetables are held and the vodcast will be at the top of the page.

Custom Timetable Function Released

Monday, April 19th, 2010

The Timetabling Unit is pleased to announce the release of a new and improved function for the timetable web display.


Students and staff can now view multiple units on single grid using the “Custom Timetable” function. This is something that has been on the timetabling wish list for a very long time.


You will now see, when going into a timetable, in the links above the grid, a link that says “Add to Custom Timetable”. Users can add up to ten individual timetables to their custom timetable. They can then click on the link in the left hand side menu that says “Custom Timetable”  and view the added timetables in one grid.


We anticipate an online vodcast, showing how to use this functionality, will soon be available.


Many thanks to our colleagues in ITD for their hard work on making this wish a reality!


Please see below for an image of a custom timetable showing Sem1 2010 units AFM101 and MM110.



New Timetabling Function Released

Wednesday, February 10th, 2010

Timetabling would like to announce the release of a new function in the timetable display system.

In the top right hand corner of a timetable grid, you have the option to “Subscribe to this timetable”


This will download the timetable into Outlook on a PC, iCal on a Mac or you can choose to download it into Google Calendars.

As an example of how this may assist students in creating their own timetable, here are the four mandatory units of first year, first semester in the Bachelor of Nursing program subscribed to and downloaded into iCal.


For PC users, Microsoft Outlook will download each unit into an individual grid as can be seen via this link: Outlook Individual Grid

You can then choose to blend the calendars so the grid will appear like this: Outlook Blended View

At this stage, the function will still show every class in a unit, so for example if a student only needs to attend one out of four tutorials they will need to ignore the tutorials they do not attend. In the future there will be more improvements to the system where students can build their own timetable without showing classes they need not attend.

This can also be blended with personal calendars so students can view how personal appointments may clash with classes. Staff may find this function useful to blend their teaching calendars with their personal calendar.

The subscription function will work with all varieties of timetables be it unit or course timetables, staff teaching timetables or room availability.

Timetabling would like to thank our colleagues in ITD for their hard work in continuing to improve the timetable displays.

2010 Orientation Timetables

Friday, February 5th, 2010

For 2010 Orientation week, timetabling and the Student Support team have created custom timetables for new students.

For information about how to find and interpret your Orientation timetable head to the Student Support blog The Insider’s Guide.

Do You Have Timetabling Bookmarks/Favourites?

Monday, January 4th, 2010

Please note, due to the change in the Timetabling web display, the old web display will soon be removed completely. If you have the old display saved as a bookmark or in your favourites, this will no longer work.

If you wish to bookmark or add Timetabling to your favourites, the Timetable Team suggest using the main Timetabling homepage and navigating from this page to the relevant year. This will mean you do not have to alter your bookmarks/favourites each year.